federal field specialist orr

The House Report 116-450 restricts ORR from sharing mental health information with immigration court for master calendar hearings where the court is not making decisions about a childs custody. ORR will notify the LSP, attorney of record, and Child Advocate, if appointed when the child is transferred to another care provider facility, including out-of-network placements (see Section 1.4 Transfers within the ORR Care Provider Network), and when the child is discharged from ORR custody (see Section 2.8 Release from ORR Custody). Care providers are also responsible for the timely entry of all required information into the UC Portal. General Dynamics Information Technology. 22 Federal Field Specialist Orr $60,000 jobs available on Indeed.com. Furthermore, these information sharing agreements must not be for the purposes of immigration enforcement. QUICK REFERENCE CHART: Care Provider Reporting Requirements for Significant Incidents to DHS. Further, an incident report is not intended to provide a complete context (such as trauma, other incidents) of the incident described or of the childs experience in home country, journey, or time in care. The Contract Field Specialist (CFS) provides operational and oversight support to regional and national field teams responsible for monitoring the implementation of a government program with respect to the care and placement of participants in a network of grant funded care provider programs. For detailed information on reporting allegations of sexual abuse, sexual harassment, inappropriate sexual behavior, and staff code of conduct violations, see Section4.10 Reporting and Follow-up. How much does a Federal Field Specialist make? What if consulate officials wish to visit a facility, but not meet with a particular child? The care provider organization may discuss activities of their own organization, but not those of other grantees For questions about ORR or its programs, or about Federal or administration policy related to unaccompanied alien children, the reporter should be referred to the ACF Office of Public Affairs at 202-401-9215. SeeSection 5.8.2 Significant Incidentsfor reporting and notification requirements. Providing information in response to a court order for information in relation to a legal proceeding to which ORR or a care provider is a party. Federal Field Specialist at Office of Refugee Resettlement Phoenix, Arizona, United States . Do not click links contained within those messages. The media may ask for general information and data about the program, such as the number of youth in ORRs care, and the names, nationalities and backgrounds of children. Care providers must notify, as appropriate, attorneys of record, legal service providers, child advocates, parents or legal guardians, and potential sponsors of any type of abuse and neglect and any unauthorized absence, regardless of where it occurred.. QUICK REFERENCE CHART: Notification to Attorneys and Legal Service Providers, QUICK REFERENCE CHART: Notification to Parents/Legal Guardians and Sponsors, QUICK REFERENCE CHART: Notification to Child Advocates. Case files must be stored for the period specified in State licensing standards or its accrediting agency or three years (five for records kept in the UC Portal) from the date the unaccompanied child was released, whichever is longer. Full-Time. Per Section 5.10.1, ORR may release the following types of case file documents to NCMEC without an authorizing signature: In the event that a runaway child is deemed a long-term missing child case by the NCMEC case manager, NCMEC may request further information from ORR. As the local ORR liaison with care providers and stakeholders, FFS are ORRs eyes and ears on the ground in specified regions and serve as the regional approval authority for transfer and release decisions. P." or the "Federal Rules"), which apply comprehensive, uniform procedural rules "to encourage courts to reach the merits of a case rather than dismissing it solely on minor procedural technicalities." 4. and temporary influx care facilities. ORR treats information maintained in ORR systems of records on non-U.S. persons, including case files containing information about UC and sponsors, as being subject to the administrative provisions of the Privacy Act. Legal Guardian A legal guardian is a person who was appointed charge or custody of a child in a court order recognized by U.S. courts. With this in mind, the U.S. Court of Appeals for the D.C. Our program is rooted in ensuring that service delivery is trauma . Medical or mental health records and behavioral reports; Assessments of a childs eligibility for immigration relief; and. Unaccompanied children in ORR long term foster care typically reside in licensed foster homes, attend public school, and receive community based services. NATASHA DAVID, Federal Field Specialist, Office of Refugee Resettlement; RICHARD ZAPATA, Federal Field Specialist, Office of . On-site monitoring of the care provider where the allegation occurred conducted by members of the ART; Monitoring of the corporate offices to review internal policies and reporting structures, as well as supervisory response to events; Limiting new placements of unaccompanied alien children at the care provider facility; Stopping placement at the care provider facility where the allegation occurred; Removing all minors in the unaccompanied alien children program from the care provider facility and placing them into other local care provider facilities; Complies with Federal laws and regulations, ORR policies and procedures, and state and local licensing requirements, Fulfills the programs Statement of Work with ORR as well as the terms of the cooperative agreement or contract, Identifies issues subject to corrective action plans, Fulfills requirements for any affiliate accreditation agency, if applicable, Provides for the timely processing and release of unaccompanied alien children, Number/type of grievances filed by unaccompanied alien children and staff, Adverse state and local licensing citations, Allegations and findings of staff misconduct, Timeliness of service delivery and discharges for unaccompanied alien children, Activities related to corrective action plans, if applicable, Inventory of property and cash (signed by child), List of clothing and supplies distributed to child, Acknowledgment by the child that they have received the Orientation in his or her language regarding program rules and policies; notification regarding self-disclosures made while in ORR custody; grievance procedures; information on boundaries; abuse and neglect; and, emergency and evacuation procedures. For expedited requests, ORR provides the eligible documents for expedited processing from its database within seven (7) calendar days of receiving the complete request and provides the remaining documents within 40 calendar days of the request. (Cases involving litigation must be maintained until the case is resolved.). If there has been a court ordered termination of parental rights, a fear that the child is a victim of abuse or trafficking, or that contacting the parent or legal guardian would place the UAC in danger, the care provider will contact the consulate without the parent/legal guardians permission (unless the child is claiming credible fear or asylum). An ORR Federal Field Specialist (FFS) and the FFS Supervisor must approve placement into an out-of-network facility (see Section 1.4.6 Residential Treatment Center and Out-of-Network Placements ). The process includes background checks of the sponsor and adult household members, a home visit(s), a face-to-face sponsor interview and possibly interviews with other household members, and post-release services. However, ORR in its discretion may release the following limited categories of records to the government agency without an authorizing signature: Despite the above exception, ORR will not release any records of the child or sponsor to a government agency if the records requested are clearly outside of the scope of the agencys authority or if the request appears to be for immigration enforcement purposes (even in cases where an authorizing signature is provided) absent a lawfully-issued subpoena17 or court order. If care provider staff do testify, they must make clear that they do not represent ORR and that their testimony does not reflect the opinion or position of ORR. Diagnosis of a disability alone is not sufficient to determine whether a child has the capacity to consent for release of their information. If the State licensing or CPS agency directly reports an allegation to local law enforcement, the care provider does not need to make a separate report but must confirm and document when such a report has been made. If a UC makes an allegation of child abuse, including sexual abuse, sexual harassment or inappropriate sexual behavior, that occurred while he or she was in DHS custody, care providers must report the allegation according to State mandatory reporting laws and ORR policies and procedures. An SIR must be filed for each UC involved in a significant incident, and multiple SIR Addendums may be required to provide all updated and additional information after the initial SIR is submitted (see Section 5.8.4 ReportAddendums). Reporting these events to ORR helps ensure that significant incidents involving UC are documented and responded to in a way that protects the best interests of children in ORR care, including their safety and well-being. Child Advocates have access to the childs entire case file and may make written requests via email to a childs care provider, copying the ORR FFS, for additional information regarding families who were separated at the border by DHS. When consulates are able to assist ORR in locating this information, it informs ORRs decisions concerning placements, services and release options. Visits may be announced or unannounced. Relevant documents, reports, and files examined prior to and during a monitoring site visit include but are not limited to: The week-long Monitoring Visit includes, but is not limited to, standardized interviews with the lead teams of every program component (for example, the Lead Teacher, Lead Clinician) as well as the Program Director, stakeholders (such as the local Legal Service Provider, the Case Coordinator, the Medical Provider, non-HHS Federal agency partners, and others) and unaccompanied alien children. The UC Program is authorized by Section 462 of the Homeland Security Act of 2002 (HSA ), 6 U.S.C. In exceptional circumstances, ORR may consider a media request for an interview with a particular child and will evaluate the following factors in conjunction with OPA prior to making a decision about allowing the press to interview a specific child. ORR Intakes Team may consult with the on-call Federal Field Specialist (FFS) and/or ORR's Division of Health for Unaccompanied Children (DHUC) on the placement of a UC who is pregnant or at risk for pregnancy as a result of a sexual-based crime if the need arises. (Requests for facility tours will be handled by ORR as described in, Is the interview in the best interest of the child? Any mental health records or mental health information provided by the child during clinical mental health sessions; Any mental health information provided by the child or their parent/legal guardian during joint-mental-health sessions; and/or. NCMEC works with families, governments, and law enforcement to find and recover missing children and prevent child exploitation. If such consent is not available, the care provider should contact ORR. See Section 5.8.7 Allegations of Child Abuse DHS Custody and Section 5.8.8 Reporting SIRs to DHS. IT Support Specialist Generally, this would . ORR will not authorize the release of information to an LSP for reasons unrelated to the legal services contract or who do not provide a Notice of Attorney Representation. How will the interview be conducted (e.g., video, phone)? Each childs case file must, minimally, include the following: In preparing and managing case files and documentation, the care provider must ensure compliance with all requirements imposed by Federal statutes concerning the collection and maintenance of data that includes personal identifying information. Office of Refugee Resettlement's (ORR) Congressional reporting requirements, as set forth in the Refugee Act of 1980 (section 413(a) of the Immigration and Nationality Act). The employees here are dedicated, who work hard and passionately every day!" Grantees may always refer media or others to this website: www.acf.hhs.gov/programs/orr/programs/ucs/about. Foster care programs work in collaboration with foster parents to provide interventions, treatment, protection, care, and nurturance to meet the medical, developmental, and/or psychiatric needs of unaccompaniedchildren. Federal Field Specialist US HHS, Administration of Children & Families, Office of Refugee Resettlement, Children's Services Mar 2015 - Dec 2022 7 years 10 months Other parties may not retrieve a copy of the case file directly from the child and must make their request via the case file request process. Long Term Foster Care (LTFC) Long term foster care is ORR-funded community based foster care placements and services to which eligible unaccompaniedchildren are transferred after a determination is made that the child will be in ORR custody for an extended period of time. Daniel U. $36,000 - $40,999 18% of jobs $41,000 - $45,499 15% of jobs The average salary is $49,141 a year $45,500 - $50,499 19% of jobs $54,000 is the 75th percentile. Executive Office of Immigration Review (i.e., immigration court) documents, including those from, Court Documents/Criminal History Records (if applicable), Authorization for Release of Records (if applicable), Medical and Mental Health Records (including over-the-counter medications), diagnosis, and documentation of communicable diseases, Lab results and imaging studies, including CT scans, X-rays, and MRIs, Prescriptions (including prescription logs), Records of office visits/ER visits/Hospital, surgery, Progress notes related to medical or mental health services (if applicable), Education Plan (UAC class placement, curriculum/course descriptions, and Records (academic reports, progress notes)), Stipend log (if stipends are mandated by State licensing), Progress notes from individual counseling sessions, Mental health services progress notes (if applicable), Mental health assessments (if applicable), Records of mental health office visits, telepsychology/psychiatry/psychotherapy sessions, or hospitalizations (if applicable), Psychotropic prescriptions, including prescription logs (if applicable), Disclosure Notice for Counseling Services, Documentation of the facilitys Internal Incidents or reports, For transfers only, notice of transfer to ICE Chief Counsel (Change of Address/Change of Venue information), Log/ checklist including all documents provided to the childat discharge, Log of Property Returned/ disbursed at Discharge, Copy of the Trafficking Eligibility Letter, if applicable, Records, both paper or electronic, are protected from public access, The area where paper records or electronic storage equipment is stored is supervised and/or securely locked during business hours to prevent unauthorized persons from accessing the records, Records are inaccessible to unauthorized persons, Records are not shared with unauthorized persons or under unauthorized circumstances in either oral or written form, Safeguards are in place to prevent the misuse of documents, All care provider sub-contractors, consultants, and outside parties are prohibited from using or disclosing information regarding the program for any purpose other than those detailed in the governing contract or agreement, Sub-contractors or consultants return all ORR documents or destroy non-ORR documents at the completion of the contract, ORR consent is obtained prior to destroying any documentation (disposable documents must be properly disposed of by shredding or by hiring a reputable company to take care of proper disposal). QUICK REFERENCE CHART: FFS Reporting Requirements for Significant Incidents to DHS. Sacramento, CA. SeeSection 5.8.3 Program-Level Eventsfor reporting and notification requirements. 20. Prior to the Monitoring Visit, the care provider must provide to ORR written responses to standardized questions about their operations (the Site Visit Guide), including questions on internal quality assurance practices, child protection, case management, health, education, and other services, and administration and financial management. Yearly; Monthly; Weekly; Hourly; Table View. Visitors whose names are not provided in advance of the visit will not be accommodated. Federal Field Specialist DHHS/ACF/ORR/DUCS Apr 2010 - Present 13 years 2 months. DHUC reviews the case and elevates any confirmed outbreaks simultaneously to the Senior FFS Supervisor, the Director of DPL, Director of DUCO, ORR Deputy Director for Childrens Programs, Director of DPP, and the ORR Director. Yearly. ORR Intakes should consult with the on-call Federal Field Specialist (FFS) Supervisor and/or ORR's Division of Health for Unaccompanied Children (DHUC) on the placement of a UC who is pregnant 25 Orr Federal Field Specialist $65,000 jobs available on Indeed.com. The need for a corrective action occurs when the care provider is in noncompliance with explicit ORR policy and procedures. The Office of Community Services (OCS) is committed to ongoing partnership with Community Services Block Grant (CSBG) state, territory, and tribal lead agencies, CSBG eligible entities, and other agencies involved in major disaster recovery efforts . Contact the childs attorney of record or the care providers local legal service provider. 1232, and complies with the terms of the Flores Settlement Agreement, as applicable to ORR. Any mental health information provided by the child in a separate session in order to facilitate the joint-mental-health session. card). ORR may share a childs biographic information (including a birth certificate or photograph) with DHS or EOIR under the following limited scenarios: Provision of a childs biographic information to DHS or EOIR for any of the above scenarios must be approved by an ORR Federal Field Specialist (FFS). Care providers must submit a completed SIR to ORR within 24 hours of the significant incident (or within 24 hours of the care provider becoming aware of the incident). Authorization is evidenced by the signature of the subject of the request and the signature of a witness. Whenever required, ORR or the care provider will provide the LSP assigned to the program where the child is housed, and the childs attorney of record, information available to ORR pertaining to family members of a separated child, including their location and contact information, and will work to facilitate routine communication between the separated child and their family members. More . Care providers must submit a PLE Report to ORR within four hours of the event (or within four hours of the care provider becoming aware of the event)or as soon as practicable. Members of Congress coordinate the oversight visit with ORR no less than two business days prior to the visit. ORR, in its discretion, may approve or deny the request. Posted 5 days ago. Ivonne Velazquez is a Federal Field Specialist Supervisor at U.S. Department of Health and Human Services based in Washington, District of Columbia. The unaccompanied child typically attends public school and receives community based services. Routine site visits to every care provider (each CFS is assigned to specific care providers) to observe the facility first hand. ORR does not release the names of unaccompanied alien children or other private, identifying information. Any situation that is reasonably likely to require ORR leadership oversight or escalation to the leadership of the Administration for Children and Families and/or U.S. Department of Health and Human Services. $116,393 Annually Full-Time DCSA's Industrial Security Field Operations is seeking a Senior IT Specialist. Case Managers also ensure all services for children and youth are documented and maintain case files for unaccompanied children. The requester must obtain authorization from the subject of the records request (that is, the child and/or the sponsor) on the ARR form before ORR will release their information. Emergency incidents include, but are not limited to: Reporting: Documents eligible for expedited processing are as follows: ORR may expedite a request in any of the following situations: Requesters seeking expedited processing for reasons other than those specified above may be approved for expedited processing at ORRs discretion after consideration of the requestors explanation for why expedited processing is necessary. In addition to these policies, ORR recommends that care providers use best practices in media relations. All allegations of abuse that occurred within the United States (but not when the child was in the custody of the Federal government) must be reported to the care providers State licensing agency,CPS, and local law enforcement, in accordance with State licensing requirements, as applicable. "What I am most proud of is knowing I directly contribute to the mission by helping HHS hire employees to advance HHS' great mission. Search this site . ORR notes that some UC information is intensely personal in nature, including SA-SIRs; documents (including SIRs) containing allegations of abuse or relating to the childs mental health or suicidal ideation; documents relating to pregnancy termination; documents recounting a childs prior trauma; or similar documents of an intensely personal nature. These policies at section 5.4.7 also highlight the areas in which ORR and consulates partner to improve program procedures and the treatment of children. The Office of Refugee Resettlement (ORR) prioritizes the placement of unaccompanied children (UC) with parents and legal guardians available to provide custody in the United States. Ongoing; Monthly conference calls with assigned care providers. 1232(c)(6)). Effectively communicate with ORR, program and state/federal staff and legal representatives for services population. Post-release services can occur until the minor attains 18 years of age. Tours must be conducted in accordance with ORRs policies and procedures, as well as the internal policies and procedures of the individual care provider facility. ORR as a custodian of UC information may use UC case file information for its own operations, prosecution, and defense; in response to investigations conducted by HHS Office of the Inspector General (OIG) or Government Accountability Office (GAO); or in response to Congressional inquiries. ORR/Federal Field Specialist (ORR/FFS) - Field staff who act as the local ORR liaison with care providers and stakeholders. However, ORR or HHS may need to provide information pursuant to a lawsuit or in response to oversight investigations conducted by the U.S. Department of Health and Human Services Office of the Inspector General (OIG); the Government Accountability Office (GAO); or in response to Congressional inquiries (please see Section 5.10 Information Sharing).